Anything related to buying, maintaining, or selling a computer.
Overview
These are all the things that you typically connect a keyboard, mouse, and monitor to. That you do your work on, or that do work for you in the background.
Note that computers and servers are both computers. A server is just a computer with a special role.
This is a place to store important documents that come with the computer, such as manuals, warranties, and duplicates of purchase and repair receipts (from 13.33).
If you lease your computers, keep the overarching contracts and agreements here. And if you decide to sell anything, manage that here too.
This is also a place to keep notes on troubleshooting and settings/configuration you’ve applied. This comes in handy when you need to replace your computer or set up new computers for staff.
We recommend naming subfolders by purchase date/model.
Examples
Laptops; desktop computers, including things like Mac minis; physical servers; anything else classified as a computer, such as a Raspberry Pi.
Exceptions
This is for physical computers that you control. If you pay for space on a virtual private server or offsite ‘dedicated hosting service’ in a data centre, those go in 14.32 External software & services.
Also see
- If you sell a computer, record the details in 13.26 Sale of assets after processing the income.
- If you purchase a computer, record the details in 13.44 Fixed assets after processing the asset.
- If you’re paying off or leasing a computer, process the bills in 13.30 Expenses or 13.50 Liabilities.